2. What Personal Data we collect and how we collect it
3. The way we user Personal Data and who we share it with
4. How we protect your data
5. Your rights as a “Data Subject”
6. Additional notices
7. Questions, concerns or complaints
8. Resources & Further Information
The policy sets out the different areas where user privacy is concerned and outlines the obligations & requirements of the users, the website and website owners. Furthermore the way this website processes, stores and protects user data and information will also be detailed within this policy.
1.6 Contact & Communication. Users contacting this website and/or its owners do so at their own discretion and provide any such personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 2018 and the General Data Protection Regulation 2018. Every effort has been made to ensure a safe and secure form to email submission process but advise users using such form to email processes that they do so at their own risk.
This website and its owners use any information submitted to provide you with further information about the products / services they offer or to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form to email process. Or whereby you the consumer have previously purchased from or enquired about purchasing from the company a product or service that the email newsletter relates to. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not passed on to any third parties.
EnableIT Technologies LTD has a telephone system that is capable of recording conversations. Like many other organisations, this is a standard practice that allows the recording of telephone calls for quality monitoring, training, compliance and security purposes. Calls received may be recorded by EnableIT Technologies LTD and will be retained indefinitely. External calls made by employees of the business may be recorded by EnableIT Technologies LTD. These recordings will be used for the purposes the company deems necessary. We shall ensure that the use of these recordings is fair and that we comply with the requirements of the relevant legislation. This includes:
• The Regulation of Investigatory Powers Act 2000;
• The Telecommunications (Lawful Business Practice) (Interception of Communications Regulations) 2000;
• The Telecommunications (Data Protection and Privacy) Regulations 1999;
• The Data Protection Act 2018; and
• The Human Rights Act 1998.
• General Data Protection Regulation 2018
Calls received may be recorded by EnableIT Technologies LTD. External calls made by employees of the business may be recorded by EnableIT Technologies LTD. Under normal circumstances a call will not be retrieved or monitored unless:
• It is necessary to investigate a complaint;
• It is part of a management ‘spot check’ that customer service standards are being met;
• There is a threat to the health and safety of staff or visitors or for the prevention or detection of crime;
• It is necessary to check compliance with regulatory procedures; or
• It will aid standards in call handling through use in training and coaching our staff.
If it becomes clear that a communication is private or the person making the call says that they do not wish to have their call recorded, the call recording will be stopped.
2. WHAT PERSONAL DATA WE COLLECT AND HOW WE COLLECT IT
Section Summary: Like most website operators, EnableIT Technologies LTD collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site and the date and time of each visitor request. The purpose in collecting non-personally-identifying information is to better understand how visitors use the website. From time to time, EnableIT Technologies LTD may release non-personally-identifying information in the aggregate (e.g. by publishing trend reports on the usage of the website).
EnableIT Technologies LTD also collects potentially personally-identifying information (PII) like Internet Protocol (IP) addresses. EnableIT Technologies LTD does use such information to identify its visitors, however, and does not disclose such information, other than under the same circumstances that it uses and discloses personally-identifying information, as described below.
We receive, collect and use the data listed below as it is necessary for the adequate performance of the contract between you and us, to provide you the Service, to support our legitimate interests in better understanding, securing and improving our Service and overall performance, and to allow us to comply with our legal and contractual obligations.
We receive and collect Personal Data from you when you provide us your name and e-mail address during signup, when you contact us or when you make a purchase and provide your billing information. When you submit Customer Data or your User Profile, we will process this information on behalf of your Organisation, in accordance with the Data Processing Agreement.
We receive and collect Personal Data from your browser or mobile device about your use of the Sites and Service. We use log files and analytics tools to analyse trends, administer the Sites and Service, track users’ movement around the Sites and Service, and gather statistical data. We use “cookies”, technical identifiers and other tracking technologies in order to provide and enhance our Sites and Service. We also collect limited data regarding your system and device, such as your mobile device id or browser preferences.
We receive and collect Personal Data from Third Parties, such as service providers, ad networks and marketing agencies, or from Services Integrations when you use third party integrations.
We do not require you to provide us your Personal Data in order to access general information available on the Sites, although such activities may still be logged. However, we do receive and collect Personal Data from you in the ways listed below. We receive and collect this data as it is necessary for the adequate facilitation and performance of the contract between you and us, to provide you the Service, to secure our legitimate interests in analysing the performance of our campaigns and Service, and to allow us to comply with our legal obligations.
2.1 Portal Account. In order to use some of our Service (such as the Helpdesk), you are given an account to manage all cases and provide your name and e-mail address. We may send you an e-mail to the e-mail address you provide, to confirm your registration.
2.2 Portal Profile. Once your User Account is created, you can access your profile (“Profile”), Your Profile will be made available to all the Authorised Employees of Enable IT Technologies LTD. Your Profile will include your name, e-mail and other information you choose to provide or have provided in the past such as your job title, mobile number, office number, direct line, twitter, primary address and other information you submit through the Service. The appropriate method(s) for accessing your information, if any, will depend on which of our websites and services you have visited or used. Depending on the website or service, you may have the ability to view or edit some of your information online, by logging into the website and visiting the account profile page. If you remove information from your user profile, it may stay in backups on our servers for a period of time before being completely removed. Once deleted, your account is gone and cannot be restored.
2.3. ‘Contact Us’ Information. If you send us a “Contact Us” request, whether by submitting an online form on our Sites or by sending an e-mail to an e-mail address that we display, you will be asked to provide us with your contact information (name, e-mail address and phone number).
2.4. Usage Data. We collect data about how you are accessing and using the Sites and Service, which include administrative and support communications with us and information about the systems, platforms, users, features, integrations, bugs, content, and links you interact with, and what third-party integrations you use (if any). Such information may include Personal Data.
2.5. Data We Receive from Third Parties. We may receive certain data, including Personal Data, from third parties, such as service providers, ad networks and marketing agencies, which all relate to your preferences and your use of the Sites and Service.
2.7. Log Files. We make use of log files. The data inside the log files includes internet protocol (IP) addresses, type of browser, your device’s type, Internet Service Provider (ISP), date/time stamp, referring/exit pages, clicked pages and any other information your browser send to us. We use such data to analyse trends, administer the Sites and Service, track user movement in the Sites and Service and gather statistical data.
2.8. Cookies and Other Tracking Technologies. EnableIT Technologies LTD, or our service providers, or our third party advertisers, or links to third party websites, and social media widgets may use automatic collection technologies including cookies and web beacons that collect information about you or your visits for purposes of improving your web activities or to deliver targeted content to you. EnableIT Technologies LTD does not provide any personally-identifying information to these third parties and is not responsible or liable for nor do we endorse or control their activities. Use of third party links, advertisers, sites and/or widgets will be subject to the respective third party’s privacy policies and terms of service.
Pages of this website and any e-mails sent to you may contain web beacons. Web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) are small electronic files which are embedded within a web page or email to document traffic and for website analytics without collecting any Personal Information, that, for example, allow us to count users who have visited web pages or opened our emails.
Most web browsers allow user privacy settings to block either all cookies, or third party cookies. Blocking cookies will, however, have a negative impact upon the usability of many websites, including this one. Please visit www.aboutcookies.org for comprehensive information on how to change your cookie settings in a wide variety of different web browsers.
We use a combination of both session and persistent cookies. Session cookies keep track of your current visit and how you navigate the site, persistent cookies enable our website to recognise you as a repeat visitor when you return. The session cookies will be deleted from your computer when you close your browser. Persistent cookies will be removed on a pre-determined expiry date, or when deleted by you.
This Privacy and Cookies Statement covers information which is collected by EnableIT Technologies LTD from this website only. Other sites to which this website may be linked are not covered by this Privacy and Cookies Statement. If you follow a link to any of these websites, please note that these websites have their own privacy policies and we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Other cookies may be stored to your computers hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.
2.9. Mobile Device Data. We collect limited data from your mobile device in order to provide the Service and analyse our performance. Such data includes your mobile device type, mobile device id, and date and time stamps of Service use. In addition, we deploy tracking technologies within the Service to help us gather aggregate, non-personal statistics.
2.10. Services Integrations. If, when using the Service, you integrate with a third-party service, we will connect that third-party service to ours. The third-party provider of the integration shares certain relevant data about any accounts with EnableIT Technologies LTD Services. However, we do not receive or store your passwords for any of these third-party services.
2.11. Analytics. We use analytics tools (e.g. Google Analytics) to collect data about the use of the Sites and Service. Analytics tools collect data such as on how often users visit the Sites or Service, what pages they visit when they do so and what website they directly came from to the Sites or Service. We use the data we get from these tools to maintain and improve the Sites and Service and our other products.
2.12. Customer Data. In the course of using the Service, you may submit Customer Data. Our use of such Customer Data is in accordance with the Terms and our Data Processing Agreement.
2.13 Certain visitors to the Sites choose to interact with EnableIT Technologies LTD in ways that require EnableIT Technologies LTD to gather personally-identifying information (PII). The amount and type of information that EnableIT Technologies LTD gathers depends on the nature of the interaction. For example, we ask visitors who purchase extensions or themes to provide a username and email address. In each case, EnableIT Technologies LTD collects such information insofar as is necessary or appropriate to fulfil the purpose of the visitor’s interaction with EnableIT Technologies LTD. EnableIT Technologies LTD does not disclose PII other than as described below. Visitors may always refuse to supply PII, with the caveat that it may prevent them from engaging in certain website-related activities.
2.14 Email Newsletter. This website operates an email newsletter program, used to inform subscribers about products and services supplied by this website. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003 and the General Data Protection Regulation 2018. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 2018 and the General Data Protection Regulation 2018. No personal details relating to subscriptions are passed on to third parties nor shared with companies / people outside of the company that operates this website. Under the Data Protection Act 2018 you may request a copy of personal information held about you by this website’s email newsletter program.
Email marketing campaigns published by this website or its owners may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity [this is by no far a comprehensive list].
This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email campaign. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.
2.15 Aggregated Statistics and Reports. EnableIT Technologies LTD may collect statistics about the behaviour of visitors to its website, which may be used in public reports. As an example, EnableIT Technologies LTD might reveal how many downloads a particular theme or extension had, or what features are the most popular. EnableIT Technologies LTD does not, however, disclose personally-identifying information other than as described below.
2.16 IP Address Lookup. Our Company uses third parties to provide information about visitors to our websites. When you visit our websites we will record your IP address. This address will be matched against public and proprietary IP address databases to provide us with information about your visit. This information may identify the organisation to whom the IP address is registered but not individuals. In some limited cases i.e. single person companies, it may be possible to identify personal data from publicly available ICANN data.
2.17 Public content you created, such as comments on resources, feature requests and bug reports will not be deleted. It is possible that all this posted content may be changed to be attributed by ‘Anonymous user’. We use reasonable and customary security measures to protect your information collected through this website. However, no method is 100% safe, and we cannot guarantee, and you should not expect, that your information would always and absolutely remain private and secure.
3. THE WAY WE USE PERSONAL DATA AND WHO WE SHARE IT WITH
Section Summary: EnableIT Technologies LTD discloses potentially personally-identifying information and personally-identifying information (PII) only to its employees, contractors and affiliated organisations that: need to know that information in order to process it on EnableIT Technologies LTD’s behalf or to provide services to EnableIT Technologies LTD’s websites and; have agreed not to disclose it to others. Some of these employees, contractors and affiliated organisations may be located outside of your home country – by using the EnableIT Technologies LTD website you consent to the transfer of information to them.
EnableIT Technologies LTD will never rent or sell potentially personally-identifying information and personally-identifying information to anyone. Other than to its employees, contractors and affiliated organisations as described above, EnableIT Technologies LTD discloses potentially personally-identifying information and personally-identifying information only when required to do so by law, or when EnableIT Technologies LTD believes in good faith that disclosure is reasonably necessary to protect the property or rights of EnableIT Technologies LTD, third parties, or the public at large.
If you are registered user at EnableIT Technologies LTD and have supplied your email address (including to trading name companies Enable Technologies, Enable Nordics, Opacus LTD), EnableIT Technologies LTD may occasionally send you an email to tell you about new features and updates, solicit your feedback, or just to keep you up to date with what’s going on with EnableIT Technologies LTD and our products. We primarily use our news and blog sections to communicate this kind of information, so we expect to keep this kind of email communication to a minimum.
If you send us a support request via our helpdesk or live chat, we reserve the right to publish it in order to help us clarify or respond to your request, or to help us to support other users. EnableIT Technologies LTD takes all measures reasonably necessary to protect against the unauthorised access, use, alteration, or destruction of potentially personally-identifying and personally-identifying information.
We use your Personal Data to provide and improve our Service, to send you marketing or advertisement communications, to contact you in connection with the Service, to identify and authenticate your access to the Service, to send you updates and news regarding the Service and our products, to respond to a “Contact Us” request, to send you service and administrative e-mails and messages, and to inform you about changes or important Service related notices.
We transfer your Personal Data to other countries and share it with our subsidiaries or affiliated companies for the purpose of storing or processing such data on our behalf, with third-party service providers who complement and assist us with our business operations and to facilitate our Service (like billing, support or other services), with our business partners and affiliates so they can contact you in order to offer or promote our Service, and with whoever you specifically ask us to share it with.
We will disclose your Personal Data to comply with any law, regulation, legal process or governmental request requiring us to do so, to enforce our Terms, to detect or address fraud or security issues or to protect against harm to the rights, property or safety our users, yourself or any other members of the public.
We use and share with third parties anonymous Data in order to improve our Sites and Service.
If you submit or we collect Personal Data through the Sites and Service, then we will use such Personal Data in the following ways, via any communication channel available to us, including e-mail, SMS, etc.:
3.1. We will use your Personal Data to provide and improve our Service, to identify and authenticate your access to certain non-public parts of the Sites and Service, and to allow other Authorised Users on the same system to identify you and your activity on the system.
3.2. We will use your designated e-mail address to: (i) send you updates and news regarding the Service and our products; or (ii) to send you marketing/advertisement communications that we believe may interest you. You may opt-out of such communications at any time, as further explained in Section 5.2 below.
3.3. We will send you service and administrative e-mails and messages, including to inform you about changes in our Sites or Service, to provide you with important Service related notices, such as security notices, and to respond to a “Contact Us” or administrative request (for example, to change your password). These e-mails and messages are considered an integral part of the Service and you may not opt-out of them.
3.4. If you choose to send others an e-mail or message inviting them to use the Service, we will use the contact information you provide us to automatically send such invitation e-mail or message. Your name and e-mail address may be included in the invitation e-mail or message.
3.6. We may disclose your Personal Data or any information you submit via the Sites and Service per your specific instructions or requests.
3.7. We may share your contact details with our business partners and affiliates, so they can contact you in order to offer or promote our Service.
3.8. We may disclose your Personal Data if we have a good faith belief that disclosure of such data is reasonably necessary to: (i) comply with any applicable law, regulation, legal process or governmental request; (ii) enforce our Terms, including investigations of potential violations thereof; (iii) detect, prevent, or otherwise address fraud or security issues; or (iv) protect against harm to the rights, property or safety of EnableIT Technologies LTD, our users, yourself or the public.
3.9. If you contact us for help in resolving an issue specific to a team of which you are a member (and which is managed by your Organisation), then given our relationship with your Organisation we may share your concern with them.
4. HOW WE PROTECT YOUR DATA
Section Summary: We follow generally accepted industry standards to protect Personal Data, however no method of transmission over the Internet or method of electronic storage is 100% secure.
4.1. Security. The security of your Personal Data is important to us. We follow generally accepted industry standards to protect the Personal Data submitted to us. However, no method of transmission over the Internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee it’s absolute security or confidentiality. If you have any questions about security on the Sites or Service, you can contact us at email@example.com .
5. YOUR RIGHTS AS A “DATA SUBJECT”
Section Summary: You can exercise your rights at any time by contacting our Data Protection Officer at firstname.lastname@example.org. We also offer you the following mechanism to exercise your rights.
5.1. Data Subject Rights To the extent that you wish to exercise your rights under applicable law (e.g. the EU GDPR) to request access to and rectification or erasure of your Personal Data held with EnableIT Technolgies LTD, or to restrict or object to such Personal Data’s processing, or to port such Personal Data – please contact your Organisation’s Admin who will typically have control of your Personal Data. You can also contact our DPO at email@example.com
5.2. Opting Out. You may choose not to receive future promotional or advertising, or certain Service-related e-mails from us by clicking the “unsubscribe” or “change email preferences” link at the bottom of each e-mail that we send. Please note that even if you opt out of receiving the foregoing e-mails, we will still send you a response to any “Contact Us” request as well as administrative e-mails (for example, in connection with a password reset request) that are necessary to facilitate your use of the Sites and Service, as explained in Section 3.3 above.
5.3. Choice. At all times, you may choose whether or not to provide or disclose Personal Data. If you choose not to provide Personal Data which is mandatory in order to fully use our Service, you may still visit parts of the Sites and Service which are available to the general public, but you will not be able to access certain options, programs, and services that require authentication or involve our interaction with you.
6. ADDITIONAL NOTICES
6.2. Storage and deletion. EnableIT Technologies LTD retains data for as long as we provide you the Service, and thereafter in accordance with our Data Retention Policy. If you want us to delete your Personal Data, or if you want to learn more about where and how long your Personal Data is stored, and for more information on your rights of erasure and portability, please contact our DPO.
6.3. General Data Protection Regulation. Enable IT Technologies LTD is based in the UK. Under the GDPR Legislation, all of our contacts and any personal data collected, is treated in compliance with this Legislation. You can read more here. (https://ico.org.uk/for-organisations/guide-to-the-general-data-protectio…)
6.4. Children’s Privacy. The Sites and Service are not structured to attract children under the age of 16, and we do not intend to collect Personal Data from anyone we know to be under 16. If we learn that we have collected Personal Data from anyone under 16 years, we will delete that information as quickly as possible. If you believe that we might have any such information, please contact us at firstname.lastname@example.org
6.6 Social Media & Shortened Links. Communication, engagement and actions taken through external social media platforms that this website and its owners participate on are custom to the terms and conditions as well as the privacy policies held with each social media platform respectively. Users are advised to use social media platforms wisely and communicate / engage upon them with due care and caution in regard to their own privacy and personal details. This website nor its owners will ever ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact them through primary communication channels such as by telephone or email. This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account. This website and its owners through their social media platform accounts may share web links to relevant web pages. Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website and its owners. Despite the best efforts to ensure only genuine urls are published many social media platforms are prone to spam and hacking and therefore this website and its owners cannot be held liable for any damages or implications caused by visiting any shortened links.
6.7 Information Use & Disclosure. We use your information, including any PII, to fulfil any other purposes for which you provide your information, for any other purpose as described to you at the time your information is collected or for which your consent is given or for any other purpose in our sole judgement to improve or enhance our user’s website experience or to improve our operations and obligations.
We are not responsible for the circumvention of any privacy settings or security measures contained on or concerning this website. You are also responsible for taking reasonable steps to protect your personal information against unauthorised disclosure or misuse.
7 . QUESTIONS, CONCERNS OR COMPLAINTS
Last updated: May 25th, 2018
General Data Protection Regulation 2018