Everything you need to know about workload management tools

HomeEverything you need to know about workload management tools

What could you do with an extra three hours of productivity in your working life? With a platform like monday.com, you can obtain an increase in productivity of three hours per employee per week.

No matter your company’s size, workload management tools like monday.com can help make your team more productive, transparent, and collaborative.

What are workload management tools?

Team workload management tools are platforms which help distribute a balanced workload for each member of your team.

For example, monday.com offers a dedicated Workload View allowing you to see how your team’s workload is divided as well as view upcoming timelines for everyone’s tasks in one easy-to-see space.

How to manage a workload effectively

Now you know what a workload management tool is, we can dive deeper into how to implement one.

1. Find the right workload management tool for you

Make sure you find a platform that is not only accessible to you on the go, but also with customer service available for those times you need it most.

The right platform should not be time-consuming to implement and should give you high-level, detailed views, boost collaboration, and make workload planning as easy as pie.

monday.com is a customisable Work OS with features such as recourse allocation, time tracking, and automation for those repetitive tasks that take up all your valuable time. With integrations and templates, the monday.com platform can manage anything from marketing campaigns to recruitments and onboarding.

2. Prioritise and break down tasks

Once you have signed up to your chosen Work OS (but let’s face it, it’s got to be monday.com), you’re ready to get productive.

The best way to manage a big project is to break it down into smaller, more manageable tasks. You then need to think about which of these tasks needs to have a higher priority over the others.

You could do this by asking yourself the following:

  • what tasks are on the to-do list?
  • what is urgent, and what is important?
  • what is the best way to delegate pending tasks?
  • what tasks are the most time-intensive?

3. Have an understanding of your resources

Your company resources include your employees, equipment, meeting rooms, company vehicles, or devices – anything you might need to complete a task.

The monday.com workload view allows you to manage your team’s schedules as well as allocate resources in an easy-to-see way.

4. Look at the bigger picture

monday.com’s views mean it’s easy to see clearly what is happening not only on a day-to-day basis but also in the bigger picture which allows you to get ahead of the game.

Having these bigger picture views lets you plan your schedules and workloads in a way that is easy to navigate and so you no longer double-book yourself.

5. Make sure you can be adaptable

Nobody is perfect. Sometimes plans get delayed, meetings overrun, or people are off sick. You need to ensure that your planned workloads are flexible enough to account for these bumps in the road.

monday.com makes making changes to your plans easy. This is due to the drag-and-drop function which you can utilise to reorganise and adapt your workload.

If you are looking to better manage your workload with monday.com you can start a free trial or speak to one of our experts.