Project team members are more likely to trust each other, their project manager, and other stakeholders if transparency is promoted and encouraged inside and throughout the organisation.
Let’s delve deeper into why transparency is crucial for project management.
What is project management?
Project management includes the initiation, outlining, execution, overseeing, and completion of a project. Tasks include outlining the project’s goals, delegating tasks to other team members, and determining when the different aspects of the project are due. Project management is crucial because it helps companies predict and mitigate risks, better manage costs, and deliver quality results
The value of transparency
Transparency has enormous value within the workplace as it makes the project team feel and work better. In project management, transparency clearly shows how well or worse a project or process performs. monday.com defines transparency as “making all information—numbers, roadmaps, plans, challenges, and concerns—readily accessible to everyone on your team.” Transparency is vital as companies and team members are unable to respond to different stakeholders and teammates’ requests, work efficiently or innovate if they are not provided with up-to-date information and updates.
Transparency has advantages for employees as they can work autonomously, achieve better results, and reach their goals faster because they have access to all the information they need to succeed. It allows employees to see the bigger picture and understand how their work and contributions directly impact them.
Leaders also benefit from transparency as it leads to open communication. When all information is available to everyone, employees are motivated to make improvements themselves – without heavy oversight – to meet their goals.
Effective project management with monday.com
Effective project management relies less on complicated planning mechanisms and more on managing professional relationships and contrasting work processes. Getting tasks organised in an easy visual way can make things a whole lot easier and more openly accessible to all involved.
As such, monday.com, a customisable Work OS, provides the tools for this new type of project management. It promotes collaboration across teams and departments, making hierarchies easily accessible with monday.com’s project management features. Whether working internally or with outside partners using shareable boards, everyone involved in the project knows where tasks stand in real-time, what needs doing next and when.
Project management methods that increase transparency
With monday.com, the methodology the project managers select can always be made more transparent.
Let’s explore how monday.com aids transparency.
Waterfall project management
Waterfall project management is a sequential project management approach. It splits into different phases, and no phase begins until the previous one is complete. The methodology does not allow you to return to an earlier phase. You could use this approach if the project management style requires the plan for the project to be made upfront, includes the entire scope of the project, and is open and transparent with all those involved is a crucial element.
Kanban project management
Kanban is a valuable project management technique that aims to manage work by prioritising tasks and balancing demands according to your available capacity. It helps you see your pain points at a glance and ensures you are utilising your resources. It’s an easy and visual way to manage your tasks. Dividing Kanban boards into several different columns allow you to represent stages in your workflow enabling teams to visually evaluate points of inefficiency and aiding transparency amongst your team.
Agile project management
Agile planning completely aligns with transparency and accessibility. It’s a project management style with an incremental, iterative approach. Instead of using an in-depth plan from the start of the project, Agile leaves room for changes throughout and relies on constant feedback from end-users. The agile methodology understands that uncertainty is a given and empowers teams to be super flexible, execute their work swiftly, and respond to change without any issues.
Practices to promote transparency in your team
Being transparent in the workplace is a great way to create genuine and honest connections with employees. A transparent leader provides a strong foundation and encourages employees to trust the company. Consider the following steps to be more transparent in the workplace:
- Understand your team members’ strong points and weaknesses to be able to allocate work accordingly.
- Leverage project management software, such as monday.com, to stay on track.
- Provide access to all up-to-date statistics to each of the team members.
- Have frequent meetings with all levels of employees for honest communication.
Project transparency leads to better outcomes for the team and the project itself.